Graduate Assistantship

Department: 

Office of Accessibility

Position Summary:

The Office of Accessibility Resources is seeking organized, dependable, and empathetic Graduate Assistants who have experience working with individuals with disabilities or a strong interest in doing so. Graduate Assistants in our Testing Center play an essential role in supporting students and ensuring accommodations are implemented effectively. This position is ideal for graduate students who are detail-oriented, proactive, and committed to creating an inclusive and supportive environment for all students

Responsibilities:

• Monitor and maintain the confidential departmental email account
• Manage semester testing schedules and assist with processing student accommodation requests
• Distribute course notes submitted by student note-takers
• Proctor exams and ensure testing accommodations are followed
• Return completed exams and other materials to faculty as requested
• Provide general clerical support as needed  
• Complete required ADA training modules
• Attend at least one D’Youville Open House as a representative of the Office of 
  Accessibility Resources  

Department:
Campus Employment

Job Description:

Student Employment & Funding Support

• Assist with preparing and organizing student employment contracts (FWS/SEP).
• Help verify basic eligibility information in Colleague under staff supervision.
• Provide friendly and timely communication to student employees during monthly check-ins and audits.
• Help track student employment usage and prepare simple summaries or spreadsheets for review.

Graduate Assistantship Coordination

• Assist with collecting departmental GA requests and organizing contract materials.
• Support the posting and maintenance of GA positions on Handshake.
• Help prepare notifications, emails, and communication to departments regarding GA timelines.

Onboarding & HR Process Support

• Assist new student employees by helping them understand onboarding steps and I-9 requirements.
• Support bi-weekly payroll processing by organizing timesheets and checking for omissions or errors.
• Help maintain employment files, check documentation for accuracy, and assist with annual clean-up of records.

Student Job Postings & Recruitment Support

• Assist in uploading, updating, and removing student employment opportunities in Handshake.
• Work with campus supervisors to ensure postings are clear and accessible for students.
• Help create simple outreach materials to increase awareness of job opportunities.

Student Support & Campus Collaboration

• Helping students understand employment processes and answering basic questions.
• Supporting supervisors with resources, reminders, and communication templates.
• Assisting with campus-wide surveys, recognition efforts, and student-facing materials.
• Helping ensure that student employment information is accessible, up-to-date, and student-friendly.

Professional Development & Learning

• Build skills in communication, organization, HR processes, and student support.
• Learn how student employment connects to financial aid, payroll, and institutional compliance.
• Work collaboratively with offices like Financial Aid, HR, the Business Office, Academic Affairs, and Student Affairs.
• Gain hands-on experience with systems commonly used in higher education (Colleague, Handshake, DocuWare).
• Participate in ongoing training and project-based learning tied to campus operation

Preferred Skills

• Strong organizational skills and attention to detail.
• Interest in student affairs, higher education, business administration, or HR.
• Ability to communicate clearly and professionally with students and staff.
• Experience with Excel, Word, and general office technology is helpful but not required.

Position Structure

• Reports to: Coordinator of Campus Employment and International Student Services
• Hours: 15 hours per week during the academic year
• Compensation: 3-credit tuition waiver and $1,500 cash stipend per semester

Department: 
Center for Doctoral Studies & Research

Job Description:

The CDSR Graduate Assistant assists with the organization and operation of the Center for 
Doctoral Studies and Research and those programs based within the CDSR. This includes 
management of current grant funding, meeting scheduling, inventory of student and faculty 
research interests, coordination of faculty development sessions, event planning, support 
of teaching faculty, departmental administrative support, literature review, prepping 
accreditation documentation, and exploration of grant funding opportunities. 

The candidate will be self-motivated and able to eƯectively budget time. They will ask 
questions to clarify responsibilities and will notify supervisor when tasks are complete and 
new tasks are needed.  

Responsibilities:

• Be present on campus in the Center for Doctoral Studies and Research for at least 15 hours per week – preferably during regular business hours
• Assist with inventorying current student and faculty research interests
• Schedule and coordinate faculty development sessions related to identified needs
• Asset map region around DYU and review data on key health needs and risks
• Assist with newsletter editing and web site design
• Assist with the planning and implementation of a research/scholarship event
• Attend meetings with community partners as needed
• Support marketing of departmental programs and manage social media 
  accounts (e.g. LinkedIn)
• Log your work and hours weekly and report to supervisor
• Assist faculty with course or department level administrative tasks, including 
  filing, website maintenance, and open house events.
• Help to support the CDSR environment through assessment of supplies needed, 
  watering of plants, reporting of maintenance issues, and other similar tasks that 
  promote a clean, healthy and productive work space.
• Support research and organization of accreditation documentation 

Key Skills & Competencies

• Effective listening skills as well as written/oral communication abilities.
• Empathy/compassion
• Ability to meet people where they are
• Ethical and service-oriented
• Understands research
• Familiarity with grant writing
• Organized, able to use software to organize schedules and materials (may include 
  Microsoft Excel, Access or project management or other scheduling software)
• Creative and able to use or learn quickly design programs like Canva Able to use or learn quickly online communications modalities like Zoom '
• Ability to identify methods to improve process eƯiciency and service delivery 
  innovation
• Self-motivated and inquisitive
• Reliable and consistent with meeting deliverables 

Department: 
Clinical Psychology (PsyD)

Job Description:

This position requires an ability to engage in a variety of tasks in support of faculty activities 
in the PsyD Program. Required skills include ability to independently utilize standard 
research resources, such as PsychInfo, and other related databases, capacity to eƯectively 
proof-read faculty research proposals and submissions, assistance with maintenance and 
allocation of program assessment resources and instruments and ability to assist the 
Director of Clinical Training in assessing student competence to administer and score 
clinical assessment materials. Other duties, related to program operations, including 
copying, distribution of written materials and assistance with clerical tasks are also 
included. The candidate is expected to be available at least two (2) non-class days per 
work week. Hours to be arranged with Program Director, in consultation with program 
faculty. 

Department:

Student Affairs

Position Summary:

This position is centered on providing varied administrative and organizational support to the Coordinator for Student Affairs as well as the Division of Student Affairs Offices including Housing, the Wellness Lodge, Veterans Services & Support, the Dean of Students’ Office, and the Student Government Association. The successful candidate will be highly adaptable, team-oriented, pay close attention to detail, highly organized, and thrive in a collaborative, dynamic work environment. The successful candidate will be enrolled full-time in a graduate program at D’Youville University. The candidate must maintain full-time graduate student status during the appointment and be in good standing within D’Youville University.  

Responsibilities:

• Assist the Coordinator of Student Affairs (SAC) in overseeing D’Youville students’ 
  health compliance statuses. This includes being knowledgeable of NYS immunization 
  requirements for college students, reviewing student health records, maintaining student 
  confidentiality and complying with HIPAA, answering students’ questions relating to health 
  compliance, and assisting the SAC in conducting a yearly audit of all enrolled students’ stored health records information.
• Attend and actively participate in Student Affairs events that may include but are not limited to: Move-In Day, Orientation, Commencement, etc. which may include but is not limited to greeting guests or students, distributing promotional material, etc. Some events may fall outside normal business hours.
• Co-manage the Saint Sitter student workers alongside the SAC and directly supervise the Saint Sitters in the absence of the SAC.
• Train new Saint Sitters in all essential duties that relate to the care, maintenance, and treatment of the school mascots, Saint and Maggie. Perform administrative and organizational tasks as assigned by the professional and paraprofessional staff that make up the Student Affairs Division.
• Meet regularly with the SAC.

Compensation:

The successful candidate will receive a $1,500 stipend per semester and three credit waiver at no cost.

Department:

Student Affairs - Cultural Enrichment Center

Position Summary:

The successful candidate will be enrolled full-time in a graduate program at D’Youville University. The candidate must maintain full-time graduate student status during the appointment and be in good standing within D’Youville University. 

This 15 hour/week, 10-month position is centered on the development, planning, and execution of cultural and identity-based programming. The CEC Graduate Assistant will be instrumental in fostering a welcoming, educational, and celebratory environment for students of all backgrounds. This role will support key annual programs while encouraging peer engagement and collaborative initiatives that reflect the diversity and vibrancy of the D’Youville University community.  

Responsibilities:

• Provide leadership and administrative oversight for the Cultural Enrichment Center by 
  maintaining regular office hours
• Hire, train, and supervise undergraduate FWS and SEP students for the Cultural Enrichment Center,
• Plan, advertise, and host bi-weekly chill & chat events,
• Plan, advertise, and host one ‘nacho average Tuesday’ each semester,
• Work with the Director of the Student Experience on key programs between August and 
  April; including the Tea Party, First-Gen Day, the Multicultural Dinner, and Pride Week,
• Collaborate with the BSU to host culturally significant events in the CEC,
• Support the development of peer-led educational workshops on DEI topics,
• Support data collection for event assessment and end-of-year reporting,
• Meet bi-weekly with the Director of the Student Experience,
• Serve on university committees or task forces related to student belonging and 
  engagement as time allows
• Perform other duties as assigned.

Compensation:

The successful candidate will receive a $1,500 stipend per semester, and three University credits at no cost.

Department:
Institute for Teaching Innovation

Job Description: 
The ITI Assistant will support the Institute for Teaching Innovation by assisting with 
instructional technology, content creation, and administrative tasks. This role requires 
strong technical skills, attention to detail, and adherence to confidentiality policies. 

Responsibilities: 

• Assist with educational technology such as Canvas, Canva, Panopto, etc.
• Create and edit instructional materials and multimedia content in Canvas and other 
  platforms as needed
• Support workshops and faculty development events.
• Handle campus data securely and confidentially. 

Qualifications: 

• Comfortable with technology; experience with Canvas, Canva, Panopto. Other 
  technologies a plus.
• Strong communication and organizational skills.
• Ability to work independently and maintain confidentiality.
• Self-motivated and inquisitive
• Reliable and consistent with meeting deliverables 
   

Department:
Library Services

Job Description:

The library seeks a skilled graduate student to assist with the public services operations of the library. Library graduate assistants will work 15 hours per week. Regular hours will be scheduled between 8:30 am – 4:30 pm Monday through Friday. 

Responsibilities:

• Assure that the library service desk is staƯed and operational
• Train and supervise student workers
• Schedule research consultations
• Coordinate all library reserves and closed stack items
• Field archives requests
• Assist with the maintenance of the physical collection
• Perform other library-related duties as required  

Skills & Expectations:

• The successful candidate will possess the following skills and attributes:
• Customer service experience
• Demonstrated competency at training and supervising others
• Desire to work in a public services environment
• Ability to interact with students and faculty in a friendly and professional manner
• Responsibility, dependability, courtesy, and tact
• Computer proficiency  

Department:
Library Services

Job Description: 

The library seeks a skilled graduate student to assist with the technical services operations of the library. Library graduate assistants will work 15 hours per week. Regular hours will be scheduled between 8:30 am – 4:30 pm Monday through Friday.

Responsibilities:

• Supervise the maintenance and inventory of the library’s collections
• Process new physical materials
• Assist with the management of eBook holdings
• Support interlibrary loan and document delivery
• Maintain and order supplies
• Supervise student workers
• Perform other library-related duties as required

Skills & Expectations:

The successful candidate will possess the following skills and attributes: 

• Demonstrated clerical and organizational skills
• Attention to detail
• Ability to work alone and with others
• Self-starter
• Responsibility and dependability
• Computer proficiency  

Department:
Nutrition & Dietetics

Position Summary:
The Graduate Assistant (GA) will support the academic, research, and administrative 
functions of the Nutrition and Dietetics Program. The time commitment for this position is 15 hours/week. On occasion, weekend hours may be required. 

Responsibilities:

• Program promotion by methods such as: creating and monitoring and responding to 
  social media posts, contacting potential students from college-generated 
  lists, assisting in on-campus activities for new and potential students at admissions 
  events, create (virtual/video or face-to-face) engaging presentations to present to 
  potential students and families
• Assist faculty with course preparation (could include grading and classroom support).
• Participating in new and/or ongoing research projects which may include data 
  collection and analysis and assisting in manuscript preparation
• Maintain and update program materials, including syllabi, handouts, and digital 
  content
• Assist in managing social media and communication eƯorts for the program
• Contribute to quality improvement projects as defined by faculty and program director
• Perform other duties as assigned by program director or faculty

Qualifications & Expectations:

• Graduate student in good standing
• Registered for a minimum of 6 graduate credits
• Strong academic background in nutrition science and dietetics principles
• Excellent written and verbal communication skills
• Proficiency in Microsoft OƯice Suite (word, excel, powerpoint)
• Ability to work independently and collaboratively in a team environment

Department: 

School of Pharmacy

Position Summary :

The Pharmacy Instructional Assistant provides instructional, administrative, and technical support to the School of Pharmacy faculty and staff. Responsibilities include maintaining academic integrity during examinations, assisting with interprofessional education simulation activities, and supporting clinical service development. The role offers hands-on experience in both educational and clinical service operations, fostering the assistant’s academic and professional growth.

Responsibilities:

Instructional Support: 

• Review online exam proctoring videos and monitor in-person exams to uphold academic integrity, reporting violations to faculty/administrators.
• Provide technical and instructional support during Zoom-based interprofessional education (IPE) simulation activities, including managing breakout rooms and assisting facilitators.
• Assist faculty with course-related activities, as needed.

Administrative Support: 

• Preparing and organizing relevant documentation.
• Conducting outreach to stakeholders, including healthcare providers and community 
  organizations.
• Researching best practices and models from similar programs or institutions.
• Assisting in planning and executing events or initiatives related to program goals and 
  education. 

General Support: 

• Participate in meetings with faculty and staƯ to provide input and updates on assigned 
  tasks.
• Complete other related duties as assigned to support the School of Pharmacy’s 
  initiatives.  

Qualifications & Expectations:

•  Possess a high degree of professionalism, organizational skills, and attention to detail
• Knowledge of pharmacy educational principle and clinical practice topic/concepts
• Understanding of examination protocols and academic integrity standards
• Familiarity with interprofessional education principles and simulation activities
• Use of technology platforms, such as Zoom, Microsoft OƯice, and learning 
  management systems
• Managing multiple tasks eƯiciently and meeting deadlines
• Communicating eƯectively in both written and verbal formats
• Work collaboratively with diverse teams of faculty, staƯ, and students
• Maintain confidentiality and professionalism in handling sensitive information
• Analyze information and provide thoughtful input on clinical and educational projects
• Adapt to changing priorities and work independently

Required Training & Experience:

• Fourth professional year (P4) student in the School of Pharmacy
• Successful completion of all didactic coursework in the School of Pharmacy 

Department:  

Physician Assistant

Position Summary:

A graduate assistant (GA) in the PA Department plays a role in promoting the mission of the department/office and university. Under the general supervision of the Program Director, the graduate assistant is responsible for assisting and completing activities related to program evaluation, program outcomes, and other ongoing projects. 
The student meets with the designated supervisor prior to appointment to develop a specific list of responsibilities and expectations for the academic year based on mutual areas of interest, expertise, and need. The graduate assistant works a flex-time schedule of at least 15-17 hours per week during the Fall and Spring semesters depending on the needs of the designated supervisor and the availability of the student. 
Overall, the student will assist in maintaining an organized workflow for the department/office and performing duties to assist with work operations as assigned by the supervisor or their designee. All students must understand the importance of and maintain confidentiality in daily work operations. This includes information protected by the Family Educational Rights and Privacy Act (FERPA) and other applicable laws and regulations. Students will be expected to abide by all university policies and procedures. Students must be registered for classes and maintain their enrollment status to work in these positions. PA students are not eligible for a GA position. 

Responsibilities:

• Assists with basic office administration and other work as needed: this may include maintaining spreadsheets; preparing reports; coordinating/gathering data; filing, copying or scanning documents.
• Maintains office supplies, printers and copiers
• Keeps file rooms and supply rooms organized
• Attends work-related orientations, Open House events, trainings, and workshops as required
• Assists with special projects and other assignments as required

Qualifications:

Position requirements are determined as appropriate for the specific assignment and may include, but are not limited to the following: 

• Proficiency in basic clerical skills
• Basic knowledge of computers and eƯiciency in Microsoft OƯice programs such as Word and Excel
• Good oral and written communication skills, with the ability to communicate in a respectful, helpful and friendly tone
• Organizational skills
• Customer service skills

Department:

Registar 

Position Summary: 
The graduate assistant will perform daily operational activities to include updating and maintaining yearly class schedules, data entry into colleague and directing students to the clearinghouse for enrollment verifications and transcript orders. The graduate assistant will gain knowledge of the academic catalog, course scheduling and the National Student Clearinghouse. 

Responsibilities: 

• Assist in preparing the yearly course oƯerings for each term
• Prepare student licensure/examination forms
• Assist with proofing and updating the academic catalog
• Bulk mailing and reordering of diplomas and Dean’s list certificates
• Answer student questions about the registration process.
• Direct students to the clearinghouse for transcript requests and enrollment verifications
• Assist with special projects as needed 

Qualifications & Expectations: 

• Familiarity with Word and Excel
• Accurate, detailed and student success oriented
• Customer service skills
• Frequent typing of computer keyboard. 

Department:

School of Nursing - Dean's Office

Position Summary:

Provide assistance to the Undergraduate Associate Dean of the Patricia H. Garman School 
of Nursing. Assist with assessment of the program, helping gather statistical 
information. Assist with preparing documents needed for accreditation review. Assist with 
any administrative needs such as making a powerpoint for a presentation or excel 
file. Assist with exam proctoring for undergraduate nursing courses. 

Responsibilities: 

• Review student records, gathering data needed for assessment
• Compile lists and files needed for accreditation
• Assist in compiling course evaluations done by faculty into a master file
• Assist faculty on their research projects – literature review, charts, graphs
• Exam proctoring with faculty
• Assist with skills lab testing days
• Track student data from surveys
• Assist in open lab - guide students practicing nursing skills (need RN background)

Department:

School of Health Professions - Dean's Office

Applicant Criteria:

• Graduate or doctoral student in good standing.
• Completion of six or more graduate credits with a grade of B or better.
• Registration for a minimum of 6 graduate or doctoral credits. (Note: exceptions may be made for students in the thesis or dissertation phase of their program. International students, however, must be registered for at least 6 credits).
• Meet the qualifications outlined in the position description for the GA position sought.  

Compensation & Commitment:

• $1,500 stipend and 3 credit tuition waiver per semester.
• Individual stipends may vary and will be outlined in the award letter.
• GAs typically work 15 hours per week each semester on a schedule mutually agreed upon with their supervisors.  

Responsibilities:

• Program promotion by methods such as: creating and monitoring and responding to social media posts, contacting potential students from college-generated listed, assisting on-campus activities for new and potential students at admissions events, create (virtual/video/face-to-face) engaging presentations to present to potential students and families, create SHP newsletter(s).
• Curriculum Management: by entering curriculum data to “Course leaf” program.
• Accreditation & Program support to programs in SHP seeking new or re-accreditation, revising existing programs, adding new programs, and/or completing related reports (eg: annual reports, self-studies, applications).
• Faculty Research: participating in new and/or ongoing research projects which may include data collection and analysis and assisting in manuscript preparation.
• Quality Improvement: completing quality improvement projects as defined by dean, faculty and/or program directors.
• Serve on Dean’s Student Council (if currently a student in a SHP program) & assist with meetings/event coordination, communication, and planning.
• Support & assist the dean/interim dean, associate dean, and each program in SHP with other projects, events, meetings, and tasks (eg: transport laundry between labs & mailroom, assist with conferences held at D'Youville) as needed.
• Simulation/Interprofessional Education support and related tasks (eg: scheduling, email reminders, training, recording, technology, setup).
• On occasion, weekend hours will be required.  

Department:

Speech-Language Pathology

Applicant Criteria:

• Graduate or doctoral student in good standing.
• Registration for a minimum of 6 graduate or doctoral credits. (Note: exceptions may be made for students in the thesis or dissertation phase of their program. International students, however, must be registered for at least 6 credits).
• Meet the qualifications outlined in the position description for the GA position sought.  

Compensation & Commitment:

• $1,500 stipend and 3 credit tuition waiver per semester.
• Individual stipends may vary and will be outlined in the award letter.
• GAs typically work 15 hours per week each semester on a schedule mutually agreed upon with their supervisors.  

Responsibilities:

• Program promotion by methods such as: creating and monitoring and responding to social media posts, contacting potential students from college-generated lists, assisting in on-campus activities for new and potential students at admissions events and program specific events, create (virtual/video or face-to-face) engaging presentations to present to potential students and families, create program newsletter.
• Clinical Skills/Teaching Lab materials and equipment management such as: assessment/treatment materials cataloging, inventory, student sign out/return, cleaning and organizing.
• Community service projects: assist with arranging and coordinating community service projects such as: speech-language and hearing screenings, literacy activities, memory and communication groups, etc.
• Support & assist the Program Director, Director of Clinical Education, Student Speech-Language & Hearing Group and faculty with other projects, events, meetings, and tasks as needed.
• On occasion, weekend hours will be required. 

Department:

Student Affairs - Veterans Center

Position Summary:

The graduate assistant for the veteran and military aligned (VET/MAL) support team plays a critical role in enhancing the education experience for all VET/MAL students. This position will assist in providing services and support to make students education journey a success.

Responsibilities:

• Admin support with clerical task such as filing, data entry and maintaining records related to VET & MAL student service.
• Customer service buy assisting fellow Vet & MAL students answering questions, directing inquires and offering support related to academic program and benefits.
• Event coordination, help organize and promote events, workshops and information sessions tailored toward the VET & MAL student group.
• Communication by assisting in the dissemination of information regarding available resources, benefits and services for VET & MAL students through newsletters, social media and bulletin boards.
• Collaboration working closely with Veteran staff and other departments to enhance the Vet & Mal student experience.
• Mentorship as peer mentor for new VET & MAL students.
• Participating in training sessions to improve awareness and education of VET & MAL service and programs.  

Department:

Student Affairs - Wellness Lodge

Position Summary:

The Wellness Lodge Graduate Assistantship is an opportunity for students pursuing a Graduate Level Degree to gain practical experience working within the Wellness Lodge. Students will have the opportunity to utilize creative problem solving, and the ability to refine their leadership skills. The candidate selected for this position will report to the campus Mental Health Counselor and Project Director for Wellness Education. The Wellness Lodge Graduate Assistant will also collaborate with our Campus Advocate and Peer Wellness Ambassadors, also located in the Wellness Lodge. 
The Wellness Lodge is D’Youville’s home to our campus mental health and wellness supports. The Wellness Lodge houses our mental health counselor who is available for inperson counseling and our PD for Wellness Ed overseeing our DOJ OVW grant. Both manage the Wellness Lodge supports and programming. The Wellness Lodge also houses our Campus Advocate and Peer Wellness Ambassador Program which are two DOJ grant initiatives. The Wellness Lodge also hosts a variety of wellness programming, including yoga, art, massage, mindfulness, meditation, therapy dogs, and other special events. All classes are free to students to participate. The Wellness Lodge is also where you can find the Wellness Vending machine and Campus Cupboard, a free pantry for all members of the D’Youville Community.  

Responsibilities:

• Assist with regular Wellness Lodge programming; including promotion of events, participating in programs, checking students into events using Engage, evaluating and identifying ways to increase engagement, and assessment of programs.
• Assist with management of Campus Cupboard
• Assist with management of Wellness Vending machine
• Assist with development and management of Wellness Lodge mentoring initiative and 
  grant initiatives
• Assist in communicating and disseminating tasks or other pertinent information to 
  work- study (WS) students
• Attend regular Wellness Lodge staff meetings
• Assist with maintaining organization and tidiness of Wellness Lodge individual activity 
  station, tea station, and other shared spaces.
• Other duties as assigned

Professionalism:

•  Maintain confidentiality and privacy of Wellness Lodge participants.
• Treat all individuals in the Wellness Lodge with dignity and respect, understanding this is a 
  space on campus to be safe and healing.
• Complete all administraƟve tasks in a thorough, accurate, and timely manner. This includes filing documents, monitoring work-study Ɵmesheets for accuracy, ensuring WS are performing their assigned duties, and other miscellaneous office duties.
• Provide excellent customer service to students, staff, and parents through effective correspondence and follow-through emails and phone calls.
• Assist in creating an inclusive work environment.
• Project a positive attitude towards the position, department, and institution

Conditions of Employment:

• GA is required to be a full-time graduate student at DYU while occupying the position.
• GA must be in good conduct standing with the University and not be on any probationary period through conduct sanctioning.
• Maintain a GPA of at least 3.00. First semester graduate students must have an undergraduate GPA of at least 3.00.
• Excellent written and oral communication skills.
• Strong interpersonal, leadership, and organization skills, self-motivated with high 
  professional and ethical manners, interested and enthusiastic about wellness and 
  helping others.
• Demonstrated commitment to diversity and support of all students.
• Proficiency with Microsoft Excel, Microsoft Word, SharePoint; knowledge of webpage development is desirable.