Graduate Assistantship

Department: 
School of Arts, Science and Education

Job Description:

• Serve as receptionist: answer phone, take messages, greet and direct visitors. 
• Work independently and efficiently.
• Maintain confidentiality.
• Be punctual, communicate changes in work schedule in advance.
• Wear appropriate attire for a work environment.
• Sort and send mail and make campus deliveries.
• Provide clerical support, proofreading, photocopying, and filing.
• Keep an inventory of office supplies and order new materials as needed.
• Compile data using software programs. 
• Prioritize responsibilities to meet deadlines with successful completion of work.
• Work on additional projects as assigned.

Experience and Skills:

• Effectively communicate your skills and availability to perform this job in your letter of application. 
• Ability to work inclusively in a diverse setting. 
• Superior verbal and written communication skills. 
• Use of MS Word and Excel.

Department:
Natural Sciences and Mathematics

Job Description:
The Microbiology and Chemistry GA will assist the School of Arts, Science and Education Lab Manager in setting up and breaking down the labs for various biology and chemistry courses. However, the primary responsibility will be in preparing media for microbiology labs.

Responsibilities will include:

• Preparing solutions
• Cleaning glassware
• Making media (tubes and plates)
• Sterilizing laboratory equipment using the autoclave
• Cleaning labs
• Checking safety equipment
• Reporting inventory shortages
• Maintaining the chemical inventory
• Other tasks may be performed as deemed necessary by the Lab Manager

Requirements:
It is preferred that the GA has completed at least two semesters of chemistry and biology labs.

Department:
Chiropractic

Position Summary:
Assisting the supervisor in the completion of projects or activities related to program operations, clinic operations, and other program and faculty activities and projects.  A specific list of responsibilities and expectations for the academic year based on mutual areas of interest, expertise, and need will be developed between the designated supervisor and student.

Graduate Assistant Duties:

• Must be available for campus events: e.g. Experience Chiropractic Day, Graduate Open Houses, Orientation, White Coat and Graduation Hooding and Pinning Ceremonies.
• Filing of Intern materials
• Data entry for supervisor or clinic program director
• Front desk and/or office duties in the chiropractic clinic
• Other miscellaneous office duties as directed by supervisor

Key skills/competencies:

• Must be organized, use time management skills
• Must be HIPAA/FERPA compliant with student/applicant information
• Proficient in Word and Excel programs, able to use software to organize schedules and materials
• Assisting in the collection and analysis of data as well as computer data entry and word processing
• Filing, copying, scanning, distributing materials via email or in person
• Possess excellent oral, and written communication and listening skills
• Assist in the collection and analysis of data as well as computer data entry and word processing
• Any other duties assigned by supervisor

Graduate Assistantship (GA) Applicant Criteria: 

1. The student must be a graduate or doctoral student in good academic standing.
2. Have completed six or more graduate credits with a grade of B or better.
3. Be registered for a minimum of 6 graduate/doctoral credits.
4. Meet the qualifications outlined in the position description for the GA position sought. 

Department:
School of Health Professions

Job Description:

• Program promotion by methods such as:
  • Creating and monitoring and responding to social media posts
  • Contacting potential students from college-generated lists
  • Assisting in on-campus activities for new and potential students at admissions events
  • Create (virtual/video or face-to-face) engaging presentations to present to potential students and families
  • Create SHP newsletter(s)
• Curriculum Management:
  • Entering curriculum data to “Course leaf” program
• Faculty Research:
  • Participating in new and/or ongoing research projects which may include data collection and analysis, and assisting in manuscript preparation 
• Quality Improvement:
  • Completing quality improvement projects as defined by dean, faculty and/or program directors.
• Serve on Dean’s Student Council (if currently a student in a SHP program) & assist with meetings/event coordination, communication, and planning.
• Support & assist the dean/interim dean, associate dean, and each program in SHP with other projects, events, meetings, and tasks (eg: transport laundry between labs & mailroom) as needed.
• On occasion, weekend hours will be required.

Graduate Assistantship (GA) Applicant Criteria:

1. Graduate or doctoral student in good standing.
2. Completion of six or more graduate credits with a grade of B or better.
3. Registration for a minimum of 6 graduate or doctoral credits. (Note: exceptions may be made for students in the thesis or dissertation phase of their program.  International students, however, must be registered for at least 6 credits).
4. Meet the qualifications outlined in the position description for the GA position sought.

Graduate Assistantship Compensation and Commitment:

1. $1,500 stipend and 3 credit tuition waiver per semester.
2. Individual stipends may vary and will be outlined in the award letter.
3. GAs typically work 15 hours per week each semester on a schedule mutually  agreed upon with their supervisors.

Department:
Physical Therapy

Job Description: 

• Assist the Program director in carrying out various administrative tasks
• Curriculum Management: by entering curriculum data to “Course leaf” program
• Updating policy documents to reflect new regulations and procedures
• Data gathering and file management for accreditation documents

Requirements:

• Must be proficient in Outlook, Word and Excel

Department:
Physical Therapy

Job Description: 

• Program promotion by methods such as
  • Creating and monitoring and responding to social media posts
  • Assisting in on-campus activities for new and potential students at admissions events
  • Create (virtual/video or face-to-face) engaging presentations to present to potential students and families 
• Monitoring lab equipment and spaces for cleanliness and maintenance purposes
• Complete quality improvement projects as defined by faculty and/or program directors. 
• Assist the director of clinical education and assistant director of clinical education in various tasks to efficiently prepare students for clinical fieldwork 

Requirements:

• Must be proficient in Outlook, Word and Excel 
   

Department:
Speech-Language Pathology

Job Description:

• Program promotion by methods such as:
  • Creating and monitoring and responding to social media posts
  • Contacting potential students from college-generated lists
  • Assisting in on-campus activities for new and potential students at admissions events and program specific events
  • Create (virtual/video or face-to-face) engaging presentations to present to potential students and families
  • Create program newsletter
• Clinical Skills/Teaching Lab materials and equipment management such as:
  • assessment/treatment materials cataloging
  • Inventory
  • Student sign out/return
  • Cleaning and organizing
• Community service projects:
  • Assist with arranging and coordinating community service projects such as: speech-language and hearing screenings, literacy activities, memory and communication groups, etc.
• Support & assist the Program Director, Director of Clinical Education, Student Speech-Language & Hearing Group and faculty with other projects, events, meetings, and tasks as needed.
• On occasion, weekend hours will be required.

Graduate Assistantship (GA) Applicant Criteria:

1. Graduate or doctoral student in good standing.
2. Completion of six or more graduate credits with a grade of B or better.
3. Registration for a minimum of 6 graduate or doctoral credits. (Note: exceptions may be made for students in the thesis or dissertation phase of their program.  International students, however, must be registered for at least 6 credits).
4. Meet the qualifications outlined in the position description for the GA position sought.

Graduate Assistantship Compensation and Commitment:

1. $1,500 stipend and 3 credit tuition waiver per semester.
2. Individual stipends may vary and will be outlined in the award letter.
3. GAs typically work 15 hours per week each semester on a schedule mutually agreed upon with their supervisors.

Department:
Occupational Therapy

Job Description:

• Program promotion by methods such as:
  • Creating and monitoring and responding to social media posts
  • Contacting potential students from college-generated lists
  • Assisting in on-campus activities for new and potential students at admissions events
  • Create (virtual/video or face-to-face) engaging presentations to present to potential students and families
• Office Management:
  • Maintain regular office hours within the OT Office, responding to any inquiries in the office.
• Curriculum Management:
  • Entering curriculum data to “Course leaf” program.
  • Assisting with the development of the word program as necessary.
• Faculty Research:
  • Participating in new and/or ongoing research projects that may include data collection and analysis, and assisting in manuscript preparation  
• Quality Improvement:
  • Completing quality improvement projects as defined by faculty and program director. 
• On occasion, weekend hours will be required. 

Graduate Assistantship (GA) Applicant Criteria: 

1. Graduate OT student in good standing. 
2. Completion of six or more graduate credits with a grade of B or better. 
3. Registration for a minimum of 6 graduate or doctoral credits. (Note: exceptions may be made for students in the thesis or dissertation phase of their program.  International students, however, must be registered for at least 6 credits). 
4. Meet the qualifications outlined in the position description for the GA position sought. 

Graduate Assistantship Compensation and Commitment: 

1. $1,500 stipend and 3 credit tuition waiver per semester. 
2. GAs typically work 15 hours per week each semester on a schedule mutually agreed upon with their supervisors. 

Department:
Nutrition and Dietetics

Job Description:

• Program promotion by methods such as:
  • Creating and monitoring and responding to social media posts
  • Contacting potential students from college-generated lists
  • Assisting in on-campus activities for new and potential students at admissions events
  • Create (virtual/video or face-to-face) engaging presentations to present to potential students and families
• Curriculum Management:
  • Entering curriculum data to “Course leaf” program
• Faculty Research:
  • Participating in new and/or ongoing research projects which may include data collection and analysis, and assisting in manuscript preparation 
• Quality Improvement:
  • Completing quality improvement projects as defined by faculty and program director.
• On occasion, weekend hours will be required.

Graduate Assistantship (GA) Applicant Criteria:

1. Graduate or doctoral student in good standing.
2. Completion of six or more graduate credits with a grade of B or better.
3. Registration for a minimum of 6 graduate or doctoral credits. (Note: exceptions may be made for students in the thesis or dissertation phase of their program.  International students, however, must be registered for at least 6 credits).
4. Meet the qualifications outlined in the position description for the GA position sought.

Department:
Online Learning & The Institute for Teaching Innovation

Job Description:

The Department of Online Learning is looking for a graduate student who wants to utilize their classroom skills in innovative, fun, and new ways. The GA will work on special projects associated with growing and improving the educational experience for our online students.

Requirements:

While the GA will be working with the Online Learning department, you do not need to be overly tech-savvy to apply. We will provide you with the technology training you need to be successful. We are really looking for someone who is creative and enthusiastic to learn about new technologies and modalities.

Department:
Center for Doctoral Studies and Research

Position Summary:

The CDSR Graduate Assistant assists with the organization and operation of the Center for Doctoral Studies and Research. This includes management of current grant funding, meeting scheduling, inventory of student and faculty research interests, coordination of faculty development sessions, event planning, support of teaching faculty, departmental administrative support, literature review, and exploration of grant funding opportunities.

The skills grown or enhanced as part of this position will support future endeavors in research and grants management.

The candidate will be self-motivated and able to effectively budget time. They will be organized and able to maintain electronic files securely and using consistent and clear naming conventions. They will ask questions to clarify responsibilities and will notify supervisor when tasks are complete and new tasks are needed.

Job Description:

• Be present on campus in the Center for Doctoral Studies and Research for at least 8 hours per week – preferably during regular business hours
• Assist with inventorying current student and faculty research interests
• Schedule and coordinate faculty development sessions related to identified needs
• Asset map region around DYU and review data on key health needs and risks
• Assist with newsletter editing and web site design
• Assist with the planning and implementation of a research/scholarship event in Spring 2024
• Attend meetings with community partners as needed
• Support marketing of departmental programs and manage social media accounts (e.g. LinkedIn)
• Log your work and hours weekly and report to supervisor
• Assist faculty with course or department level administrative tasks, including filing, website maintenance, and open house events.
• Help to support the CDSR environment through assessment of supplies needed, watering of plants, reporting of maintenance issues, and other similar tasks that promote a clean, healthy and productive work space.

Key skills/competencies:

• Effective listening skills as well as written/oral communication abilities.
• Empathy/compassion
• Ability to meet people where they are
• Ethical and service-oriented
• Understands research
• Familiarity with grant writing
• Organized, able to use software to organize schedules and materials (may include Microsoft Excel, Access or project management or other scheduling software)
• Creative and able to use or learn quickly design programs like Canva
• Able to use or learn quickly online communications modalities like Zoom
• Ability to identify methods to improve process efficiency and service delivery innovation
• Self-motivated and inquisitive
• Reliable and consistent with meeting deliverables

Department:
Registrar

Position Summary:

The graduate assistant will perform daily operational activities to include updating and maintaining yearly class schedules, data entry into the student information system, and setting up mailings for licensure forms.  The graduate assistant will gain knowledge of the academic catalog, course scheduling and the National Student Clearinghouse as well as oversee any student employment assistants to the Registrar.

Primary job duties:

• Assist in preparing the yearly course offerings for each term
• Prepare student licensure/examination forms
• Assist with proofing and updating the academic catalog
• Answer student questions about the registration process.
• Direct students to the clearinghouse for transcript requests and enrollment verifications
• Assist with special projects as needed
   

Department:
The Wellness Lodge Student Affairs

Position Description:
The Wellness Lodge Graduate Assistantship is an opportunity for students pursuing a Graduate Level Degree to gain practical experience working within the Wellness Lodge. Students will have the opportunity to utilize creative problem solving, and the ability to refine their leadership skills. The candidate selected for this position will report to the campus Mental Health Counselors.

The Wellness Lodge is D’Youville’s home to our campus mental health and wellness supports.  The Wellness Lodge houses our mental health counselors who are available for in-person counseling and manage the Wellness Lodge supports and programming. The Wellness Lodge also hosts a variety of wellness programming; including yoga, art, massage, mindfulness, meditation, therapy dogs, and other special events.  All classes are free to students to participate.  The Wellness Lodge is also where you can find the Campus Cupboard, a free pantry for all members of the D’Youville Community.  

Duties and Responsibilities:

• Assist with regular Wellness Lodge programming; including promotion of events, participating in programs, evaluating and identifying ways to increase engagement, and assessment of programs. 
• Assist with management of Campus Cupboard
• Assist with development and management of Wellness Lodge mentoring initiative
• Assist in communicating and disseminating tasks or other pertinent information to work- study (WS) students.
• Attend regular Wellness Lodge staff meetings.
• Assist with maintaining organization and tidiness of Wellness Lodge individual activity station and other shared spaces. 
• Other duties as assigned 

Professionalism:

• Maintain confidentiality and privacy of Wellness Lodge participants. 
• Treat all individuals in the Wellness Lodge with dignity and respect, understanding this is a space on campus to be safe and healing.  
• Complete all administrative tasks in a thorough, accurate, and timely manner. This includes filing documents, monitoring work-study time-sheets for accuracy, ensuring WS are performing their assigned duties, and other miscellaneous office duties. 
• Provide excellent customer service to students, staff, and parents through effective correspondence and follow-through emails and phone calls.
• Assist in creating an inclusive work environment.
• Project a positive attitude towards the position, department, and institution.

Conditions of Employment:

• GA is required to be a full-time graduate student at DYU while occupying the position.
• GA must be in good conduct standing with the University and not be on any probationary period through conduct sanctioning.
• Maintain a GPA of at least 3.00. First semester graduate students must have an undergraduate GPA of at least 3.00.
• Excellent written and oral communication skills.
• Strong interpersonal and organization skills, self-motivated with high professional and ethical manners.
• Demonstrated commitment to diversity and support of all students.
• Proficiency with Microsoft Excel, Microsoft Word, SharePoint; knowledge of web-page development is desirable.

Department:
Instructional Technology & Support/eSports

Position Summary:
As an Esports Arena Assistant, you will play a pivotal role in ensuring the smooth operation and success of our esports arena and activities. You will assist with various tasks and functions for managing the esports arena and student engagement.

Requirements:
This dynamic role requires a passion for esports, strong organizational skills, and attention to detail.

Department:
Physician Assistant

Job Description: 

• Program Activities such as:
  • Collecting and analyzing information for accreditation , assessment and internal reports
  • Collecting relevant information online as needed for departmental projects
  • Assisting with student Biography photos and uploading accordingly
  • Assist in creating boards and other materials as related to departmental programs
  • Assist with scheduling meetings with external personnel
  • Assist with departmental events, ie. White coat ceremony, PA week. 
  • Copy and assemble documents needed for PA Faculty
• Research Activities such as:
  • Literature research
  • Collecting and analyzing data & data entry
  • Searching for data online for various projects , organizing and presenting  (ie.powerpoint)
  • Organizing and maintaining PA student files and materials

Department:
Library

Position Summary:
The library seeks a skilled graduate student to assist with the public services operations of the library.

Job Description:

• Assure that the library service desk is staffed and operational
• Train and supervise student workers
• Schedule research consultations
• Coordinate all library reserves and closed stack items
• Field archives requests
• Assist with the maintenance of the physical collection
• Perform other library-related duties as required

Requirements:

• Customer service experience
• Demonstrated competency at training and supervising others
• Desire to work in a public services environment
• Ability to interact with students and faculty in a friendly and professional manner
• Responsibility, dependability, courtesy, and tact
• Computer proficiency

Library graduate assistants will work 15 hours per week. Regular hours will be scheduled between 8:30 am – 4:30 pm Monday through Friday.

Department:
Library

Position Summary:

The library seeks a skilled graduate student to assist with the technical services operations of the library.

Job Description:

• Supervise the maintenance and inventory of the library’s collections
• Process new physical materials
• Assist with the management of eBook holdings
• Support interlibrary loan and document delivery
• Maintain and order supplies
• Supervise student workers
• Perform other library-related duties as required

Requirements:

• Demonstrated clerical and organizational skills
• Attention to detail
• Ability to work alone and with others
• Self-starter
• Responsibility and dependability
• Computer proficiency

Library graduate assistants will work 15 hours per week. Regular hours will be scheduled between 8:30 am – 4:30 pm Monday through Friday.

Department:
Office of Accessibility Resources

Position Summary:
In search of organized, helpful, empathetic Graduate Assistants who have experience in or a desire to work with individuals with disabilities.

Job Description:

• Responsible for maintaining the confidential departmental email and semester testing schedules
• Completing student accommodation requests
• Distributing student note-taker notes
• Proctoring student exams
• Returning exams and other materials to professors as requested
• Other clerical duties as needed.

Department:
Veteran and Military Aligned Student Support

Position Summary:
This position will provide administrative support for the veteran and military aligned student support center.

Job Description:

• Lounge and study room oversight
  • Open and close of space
  • Restocking of supplies
• Basic admin work in the vet & MAL support center office.

Department:
Student Affairs

Key Roles & Duties: 

• Walking/ Playing with Saint and Maggie 
• Monitoring Saint and Maggie’s interactions, being sure no one is causing them stress or harm 
• Checking the dogs have enough water and changing their water dish when needed 
• Ensure Saint and Maggie don’t get into things they shouldn’t be 
• Monitoring Saint and Maggie’s treat intake and ensuring they receive no more than 2 or 3 treats per day 

Daily Shift Expectations: 

Graduate Assistants and Saint Sitters play an important role in keeping Saint and Maggie as happy and as healthy as they can be. At the start of each shift, each Saint Sitter will check in with the Saint Sitter GA to let them know you are here. Saint Sitter GAs will let Saint Sitters know when they plan on walking the dogs so they can go together. The dogs should not be left unattended for any reason. If you are taking one dog, the other Saint Sitter or GA should be either walking Saint or watching him.  

When you are not walking Saint and Maggie, please interact with them by playing with them, brushing them, and giving them attention. Change out their water dish often to ensure clean water. GAs are in charge of giving out and monitoring how many treats the dogs get. Dogs may have a treat only if they do a trick and have not had too many treats that day.  

At the end of each shift, GAs will fill out the end of shift log. This lets us know how Saint and Maggie are doing and if there is anything we need to mention to their vet.